Purchase Order Management
Purchase Orders (POs)
- Create and manage purchase orders easily. Convert requests for quotations (RFQs) into POs with a single click.
Order Tracking
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Monitor the status of purchase orders, from creation to receipt of goods.
Vendor Management
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Manage vendor information, including contact details, payment terms, and past order history.
Request for Quotation (RFQ)
RFQ Generation
- Generate RFQs and send them to multiple vendors to get competitive quotes.
Vendor Comparison
- Centralized communication ensures efficient vendor comparison.
Automated RFQs
- Set rules to automatically generate RFQs when stock levels fall below a certain threshold.
Vendor Management
Vendor Portal
- Provide vendors with access to a portal where they can view and respond to RFQs, manage orders, and update their information.
Vendor Rating
- Rate vendors based on delivery performance, product quality, and pricing.
Vendor Pricelists
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Maintain vendor-specific pricelists to streamline the ordering process.
Product and Inventory Management
Product Catalog
- Maintain a comprehensive product catalog with detailed information, including SKU or other product identifiers, descriptions, and pricing.
Stock Management
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Track inventory levels in real-time, ensuring that stock is available to meet demand.
Automated Replenishment
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Automate replenishment processes based on predefined rules, such as minimum stock levels or reorder points.
Purchase Agreements
Blanket Orders
- Create blanket orders for long-term agreements with vendors, specifying terms and quantities over a period.
Call for Tenders
- Manage competitive bidding processes for large purchases or contracts.
Invoicing and Payments
Vendor Bills
- Automatically generate vendor bills based on received purchase orders and packing slips.
Three-Way Matching
- Match purchase orders, receipts, and vendor bills to ensure accuracy and prevent fraud.
Payment Terms
- Define and manage payment terms, discounts, and schedules for vendors.
Reporting and Analytics
Custom Reports
- Generate custom reports to analyze purchasing patterns, vendor performance, and cost savings.
Dashboards
- Create interactive dashboards to visualize key procurement metrics and KPIs.
Forecasting
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Use historical data to forecast future purchasing needs and budget accordingly.
